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Things to Remember When Sending Written Correspondence

Whether you are sending an email message, text or written letter, you have to remember certain things so that you could effectively express your writing and what you want to say to the reader. Most often, your written correspondence says a lot about you so it is important that you have to improve your writing skills once in a while.

The first thing you have to take into account is the type of format that you have to use for your written correspondence. If it is just a simple email letter to your friend, you can just type your message without any formal format. However, if it is a cover letter for a job application, you have to use a business letter format which contains the date, return address, body of the letter, salutation and closing.

You have to make sure that your message is very clear and straight to the point. Formal written correspondence should always have clarity without the need to include unnecessary information.

When sending effective written correspondence, you should keep in mind that shorter and straight to the point letters are better. Always keep your writings concise because the reader may lose interest if he opened your email and see a letter that will take several minutes to read and understand.

Of course, grammar is always important when sending written correspondence. To avoid these mistakes, you can have someone proofread your writing before you send it. Reading messages and letters containing wrong grammars can be quite embarrassing and the reader may think that you don't have the proper skills in writing.

If you are sending out a formal written correspondence, the tone of your writing should always be professional. You cannot send out informal writing to your boss because he or she might find it offensive. Match the tone of your writing to whomever will read your letter.

Those are just some of the things that you have to keep in mind when you are writing an email or any written correspondence. Writing skills is very important and it will go a long way especially if you are in the corporate world and you often send written correspondence to your boss, colleagues and business associates.

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